09/17/2001

Changed both Document Header (Type D) and Document Line (Type L) records as follows:

Document Type (Columns 3-6)

R/O - Changed to: Optional
Description - Changed to: Enter document type or leave blank.
Field Value - Changed to: P1, Space

Agency Code (Columns 7-10)

R/O - Changed to: Optional
Description - Changed to: Enter agency code of submitting agency or leave blank.
Field Value - Changed to: Removed contents

Batch Number (Columns 11-16)

R/O - Changed to: Required
Description - Changed to: Leave blank.
Field Value - Changed to: Spaces

07/01/2001

Removed Batch Header Information as follows:

Batch Header (Record Type B) - Completely removed from the layout

Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

05/15/2001

• Financial Release 2.2

Fixed Asset Type field added to the Document Line Record, column 237. Subsequent filler adjusted down. This field will not be used by Missouri. Spaces should be entered.

• Descriptions

Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.

Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.

• Other Modifications

Filler on the Document Header, columns 53-58, has been changed to a Date of Record field and descriptive information has been included which explains how to use it for the invoice date.

01/14/1999

Document Line Record

• Added Field

• Moved Field

• Size

01/06/1999

• Field Names

Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:

      Trans Code to Document Type
      Trans Agency Number to Agency Number
      Trans Number Number to Document Number

• Descriptions

Many field descriptions were changed to include additional coding instructions or to adapt it to the Missouri installation

• Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)

Document Line Record

Field Name	Starting Position	From	To
Vendor Invoice	57	O	>R
Organization	76	C	R
Sub Organization	80	C	O
Activity	82	C	O
Object	86	C	R
Sub Object	90	C	>O
Job/Project	98	C	O
Rept Cat	106	C	O
Amount	145	C	R
Partial/Final	160	C	O
Appr Unit	173	C	R
Function	182	C	R
Inventory Line	218	C	R

• Field Values

Document Line Record

Field Name	Starting Position	From	To
Line	37	00-99	01-99

• Field Format

Batch Header

Field Name	Starting Position	From	To
Net Amount	39	AN	NM
Batch Control Count	65	AN	NM

Document Header Record

Field Name	Starting Position	From	To
Document Total	92	AN	NM

Document Line Record

Field Name	Starting Position	From	To
Amount	145	AN	NM
Quantity	161	AN	NM

• Decimal Position Changes

Document Header

Field Name	Starting Position	From	> To
Document Total	92	0	2

Document Line Record

Field Name	Starting Position	From	To
Quantity	161	0	3

• Other Changes

Document Header

Starting in Column 226 - Filler, Calculated Total, Filler, Tax Code, and Use Tax Total combined into one Filler field - Length of 97.

Starting in Column 326 - All fields after Application Type were combined into one Filler Field - Length of 605.

Document Line Record

Starting in Column 92 - Rev Srce and Sub-Rev Srce combined into one Filler field - Length of 6.

Starting in Column 110 - Bs Account and Discount Type combined into one Filler field - Length of 5.

Starting in Column 186 - Filler , Tax Code, Total Amount, and Tax Amount combined into one Filler Field - Length of 32.

Starting in Column 221 - Def/Inc/Dec (Quantity), Freight, Def/Inc/Dec (Freight), and Filler combined into one Filler field - Length of 710.