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Document and Table Interface Information

RE - Receivables
Summary of Changes



09/17/2001



Changed both Document Header (Type D) and Document Line (Type L) records as follows:

Document Type (Columns 3-6) R/O - Changed to: Optional
Description - Changed to: Enter document type or leave blank.
Field Value - Changed to: RE, Space

Agency Code (Columns 7-10) R/O - Changed to: Optional
Description - Changed to: Enter agency code of submitting agency or leave blank.
Field Value - Changed to: Removed contents

Batch Number (Columns 11-16) R/O - Changed to: Required
Description - Changed to: Leave blank.
Field Value - Changed to: Spaces


07/01/2001



Removed Batch Header Information as follows:

Batch Header (Record Type B) - Completely removed from the layout

Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.

Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.



05/15/2001



Descriptions

Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.

Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.

01/06/1999



  1. Field Names

    Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:
    Trans Code to Document Type
    Trans Agency Number to Agency Number
    Trans Number Number to Document Number
    Name to Customer Name
    Address Line 1 to Customer Address Line 1
  2. Descriptions

    Most field descriptions were changed to include additional coding instructions. On the Document Header within the Instruction Code description, RSRC was changed to BPRO.
  1. Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)

    Document Header



Field Name		 Starting
Position
From
To


Calculated Total		 233 O S


Billing Code		 269 C R

Document Line Record




Field Name		 Starting
Position
From
To


Agency Code		 43 C R


Organization		 46 C R


Sub-Organization		 50 C O


Activity		 52 C O


Job Number		 62 C O


Rept Category		 70 C O


Amount		 78 C R

  1. Field Values

All Filler fields were changed to have a field value of spaces. Other changes are as follows:

Document Header




Field Name		 Starting
Position
From
To


Calculated Total		 233 Spaces

Document Line Record




Field Name		 Starting
Position
From
To


Document Type (both)		 3 & 17 IN RE


Line		 37   01-99
  1. Format (AN-Alpha/Numeric, NM-Numeric)

Batch Header




Field Name		 Starting
Position
From
To


Net Amount		 39 AN NM


Batch Control Count		 65 AN NM


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