09/17/2001
Changed both Document Header (Type D) and Document Line (Type L) records as follows:
Document Type (Columns 3-6)
R/O - Changed to: Optional
Description - Changed to: Enter document type or leave blank.
Field Value - Changed to: RM, Space
Agency Code (Columns 7-10)
R/O - Changed to: Optional
Description - Changed to: Enter agency code of submitting agency or leave blank.
Field Value - Changed to: Removed contents
Batch Number (Columns 11-16)
R/O - Changed to: Required
Description - Changed to: Leave blank.
Field Value - Changed to: Spaces
07/01/2001
Removed Batch Header Information as follows:
Batch Header (Record Type B) - Completely removed from the layout
Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
05/15/2001
Descriptions
Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.
01/06/1999
- Field Names
Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:
Trans Code to Document Type
Trans Agency Number to Agency Number
Trans Number Number to Document Number
Off Bld Rec Account to Offset Billed Receivable Account
Address, City, State, Zip to Address 1 and Address 2
- Descriptions
Most field descriptions were changed to include additional coding instructions.
- Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)
Document Header
|
Field Name |
Starting
Position |
From> |
To |
|
Name thru Third Party |
103 |
D |
S |
Document Line Record
Field Name |
Starting
Position |
From |
To |
|
Fund thru BS Account |
39 |
D |
S |
|
Def/Inc/Dec thru Function |
92 |
D |
O |
|
Rate Code thru Unit |
143 |
D |
S |
- Field Values
All Filler fields were changed to have a field value of spaces and required. No other changes to field values were made.
- Field Format (AN-Alpha/Numeric, NM-Numeric)
Batch Header Record
Field Name |
Starting
Position |
From |
To |
|
Net Amount |
39 |
AN |
NM |
|
Batch Control Count |
65 |
AN |
NM |
- Decimal Positions
Batch Header Record
Field Name |
Starting
Position |
From |
To |
|
Net Amount |
39 |
0 |
2 |
|
